Document control software
QACTION
Control document revisions, approvals, access and reading confirmation in one secure workflow. Keep the current version available, reduce audit nonconformities and automate document follow-up.
Controlled Documents
Master List
Pending Review
Pending Approval
Read Confirmation
Approval workflow
Controls review and approval before release.
Delay alerts
Sends automatic reports when steps are overdue.
Reading confirmation
Tracks who has read and acknowledged changes.
Supports ISO 9001 document control requirements.
Why document control becomes a major audit issue
Document control is one of the most common sources of audit nonconformities.
Outdated copies in use
People keep old printed or saved versions, creating audit findings and operational confusion.
Slow approvals
Changes are made, but reviewers and approvers do not complete their tasks on time.
No proof of awareness
Documents are distributed, but there is no reliable evidence that users read and understood changes.
What QDOC does
QDOC is a document communication, management and retrieval system designed to improve control over controlled documents and meet document and data control requirements.
Centralized document workflow
When an authorized user modifies a document, QDOC notifies reviewers and approvers, moves the file through a defined workflow and releases the approved version automatically to users with reading permission.
Automated monitoring
If any task is not completed on time, QDOC includes it in a daily delay report sent automatically to the configured authority, such as the quality manager or director.
How QDOC works
A simple workflow turns document control into a traceable process instead of a manual administrative burden.
Step 1
Document updated
An authorized user modifies a controlled document.
Step 2
Review requested
Reviewers are notified and must evaluate the changes.
Step 3
Approval required
Approvers validate the new revision within the set time.
Step 4
Release to users
The approved version becomes available to authorized readers.
Step 5
Read confirmation
Users confirm they read and understood the changes.
And do they actually read the documents?
QDOC solves one of the most common hidden problems in document control: documents may be distributed, but people often do not read them.
Users are informed when controlled documents change.
The system records who acknowledged and understood the change.
Management can verify document diffusion and follow-up electronically.
Electronic awareness and confirmation
When a document change is approved, QDOC informs users that a revision was made and requests confirmation that they understood the changes. This gives the organization visibility into who read each document and who still needs to confirm.
Key benefits
Supports ISO 9001 document control requirements.
Ensures only authorized changes are made.
Makes controlled documents available when required.
Keeps records of revision history.
Supports multiple users in a network environment.
Protects content from unauthorized extraction.
Maintains a master list of controlled documents.
Monitors revisions and approvals by the appropriate people.
Ensures only current approved versions are used.
Sends alerts for pending revision and approval tasks.
Imports documents created in other desktop applications.
Provides custom fields, reports and traceability.
Additional capabilities
QDOC also includes customizable fields and reports, tracks all changes, allocates time for each compliance step, and sends email delay alerts to the responsible person with a copy to the department head.
Deployment style
The solution can be installed on the server and run from PCs as if it were local, while keeping a familiar and user-friendly interface aligned with MS Office design standards.
See how QDOC can help your organization.
Wilsoft
Helping regulated organizations digitize quality, compliance and operational excellence.
Products
QACTION
QCEO
QCRM
QDOC
QGAGE
QPROCESS
QSUPPLIER
QTRAINING
Industries
Pharmaceutical
Manufacturing
Food & Beverage
Cosmetics
Logistics
Industrial Services
Contact
Wilsoft, Inc
sales@wilsoftapp.com
+1 (210) 449 2756